SCC Bylaws

1.Elections for SCC representatives will be held in the spring. If all seats are not filled an additional election will be held in the Fall to fill the additional seat.

a. Notification of available SCC parent member seats, election dates and procedures for declaring candidacy for the SCC will be posted on the website and emailed home.

b. If the number of candidates is less than or equal to the available seats, then all candidates will be appointed to the SCC;

c. If the number of candidates excessed the available seats, a formal election will take place.

d. If there are more candidates than available seats, up to two alternates will be selected from the remaining unelected candidates in the order of the number of votes received.

i. Alternatives must attend all meetings to remain as an alternate.

ii. Alternates will be appointed as voting members of the council if a seat is vacated prior to the next election and the council votes to fill the vacated seat.

e. The Principal shall oversee the election consistent with Title 53G-7-1202 (School Community Councils – Duties – Composition – Election procedures and selection of members); elections shall run three consecutive school days. R477-491-3(3)(a) A school, school district, or local school board may allow a parent to vote by electronic ballot through a district approved election process that is consistent with the election requirements in Subsection 53G-7-1202(5).

f. The dates for the elections will be determined by the standing SCC at the April meeting and communicated to the principal.

g. All SCC terms are for two years, with no term limits for parents or guardians. They may serve if they have a child attending Sunrise Elementary School the fall of their first year. 

h. Terms Shall be staggered so that approximately half of the parent/guardian council members stand for election each year. Council member positions open for election each year; Title 53G-7-1202.5(h)  

i. Even year seats up for election 3

ii. Odd year seats up for election 2

i. Once the council is seated a chair, vice chair and secretary will be elected by the council.

i. Chair must be a parent or guardian

ii. Secretary and vice chair may be a parent/guardian or an employee

2. Chair responsibilities: The chair shall:

a. Be a parent member

b. Conduct meetings using Robert’s Rules of Order and in coordination with school principal

c. Prepare agenda for meetings and have posted to the school website one week prior to scheduled meeting

d. At the beginning of every meeting, review and update meeting minutes, as needed, from prior meeting

e. Obtain approval of prior meeting minutes to be posted to Sunrise Elementary School website within 5 days of approval

3. Vice Chair responsibilities: The Vice Chair shall:

a. Be a parent or employee member

b. Assist Chair as needed, including running of meeting in chair’s absence

c. Review meeting-minutes-draft prior to next meeting

4. Secretary responsibilities: The Secretary shall:

a. Be a parent or employee member

b. Record meeting minutes at every meeting, including attendance

c. Record individual council members’ votes by name if vote is not unanimous

d. Share meeting minutes with all SCC members within 5 days of meeting

5. All SCC member responsibilities: SCC Members shall:

a. Represent all students of Sunrise Elementary School with equity

b. Conflict of interest: Any member with a conflict of interest shall disclose at the beginning of the meeting. If the conflict is financial in nature, the member shall refrain from the discussion and recuse themselves from voting on the item.

c. All members will inform Chair if they are unable to attend a meeting

6. Meeting Minutes Approval

a. After receiving feedback or requests for amendments from SCC members, meeting minutes shall be approved by majority vote of the council, including any approved edits.

i. During the next SCC meeting.

7. Membership: The number of School Community Council members will be limited to eight. Parent members should be represented from neighborhood and SALTA classroom(s).  This number adheres to laws:

a. Title 53G-7-1202 (4)(b)(ii) each school community council for a school other than a high school shall have five (5) parent or guardian members and three (3) school employees, including the principal.

b. Title 53G-7-1202 (d)(i) a school community council may have a larger membership provided that the number of parent or guardian members exceeds the number of school employee members.

8. Members, parent and employee, have an expectation of attendance.

a. If for some reason a member cannot attend a scheduled meeting, notification should be given to the Chair prior to the meeting.

b. If an SCC member misses three (3) consecutive meetings during a given school year they will be invited to discuss why with the Principal and Chair. If need arises, they will be asked to provide a letter of formal resignation.  The respective group (parent or employee) can appoint a replacement.  If alternate members were selected, their appointment to the vacated seat will be ratified by the SCC.  If the number of the respective group still remains at or above the minimum number then a replacement isn’t necessary, but a majority vote will be taken to determine if a replacement is needed.

c. If no alternates are available to serve, and by vote it is determined that the seat needs to be filled, the SCC may seek out parents or school employees to be appointed.

9. A quorum is defined as a majority of members with the stipulation that the majority must follow the legal composition of the council and have, at minimum, two more parent members than employee members present to vote.

10. Voting: All actions of the Council shall be by majority vote when a quorum is established.

a. Only SCC Members are voting members.

b. When a vote is required, SCC Members can vote “aye”, “nay” or “abstain”.

11. Public Notice

a. A schedule for the School Community Council meetings shall be provided to all members and posted on the school website.

b. Names shall be collected for all Council members and posted on the school website along with a way to contact Council members.

12. The Sunrise Elementary School Community Council will meet monthly with the exception of December, June, July and August. The majority of the council must approve of canceling and/or additional meetings. 

13. School Community Councils are subject to Open Meeting Law, Utah Code 53G-7-1203; electronic meetings will comply with that law and be publicly noticed as is any public meeting by this body.

14. Subcommittees may be established or dissolved by a majority vote of the council. Parent members may serve on one or more sub-committees.

a. Each sub-committee will be chaired or co-chaired by at least one elected school community council member, which will report regularly to the SCC on the committee’s progress

b. Additional community members, both employee and parent, that are not elected SCC members may serve on any subcommittee with the approval of the SCC

15. Other positions to be considered by membership include:

a. PTA Liaison

i. May be an elected parent member of the committee, or

ii. An ex-officio non-voting member of the PTA’s choosing

16. All meetings will be conducted using Robert’s Rules of Order and follow the conduct guidelines listed below:

a. Meetings will begin on time, use time wisely and finish on time, and stay focused on the agenda

b. Members and guests will come prepared to participate and avoid side conversations during the meeting. Respect for others in verbal and non-verbal communication will be shown at all times

c. Avoid disruptions by silencing cell phones and taking necessary calls or conversations out of the room during meetings

17. The Chair will be elected at the final meeting in April or May of each school year. Other Officers will be elected by the SCC at the May meeting.

18. Guests may share appropriate input on subjects that fall under the SCC purview. A guest must contact the Principal or Chair in advance of the meeting and ask to be added to the agenda.  An individual will be given three minutes to present.  A group will be given five minutes to present.  The Council, as a body, may then choose to add the topic to an agenda for future discussion. 

19. The SCC may invite any person/group to make a longer presentation on issues pertinent to the role of the SCC. The items that are appropriate for discussion by School Community Councils include, but are not limited to:

a. TSSP – Teacher Student Success Plan

b. School LAND Trust Plan

c. Digital Citizenship

d. School Safety Plan

e. Safe Walking Routes Plan

f. Positive Behavior Plan

g. Academic needs of the school, with the direction to determine the greatest academic need to the school for LAND Trust Plan expenditures.

h. Parent/School communication and involvement.

20. The Community Council shall not take action on any items not included on the posted agenda.

21. Items not to be discussed by the School Community Council include:

a. Any personnel issues

b. Individual student information

22. The Bylaws will be posted on the SCC page of the school website. Each SCC member will read and agree to abide by the Bylaws as signified on their declaration of candidacy and at the beginning of each school year.

Approved by vote of Sunrise Elementary School Community Council: November 19, 2025